Want an easy way to run contests or raffles for training completions, company challenges, or any other engagement initiative? By leveraging Earn Programs and platform reports, you can seamlessly facilitate these events and reward participants.
Maintaining engagement through fun, interactive contests doesn't have to be a heavy lift. Awardco's Earn Programs provide a flexible solution to encourage participation and distribute rewards efficiently.
How to Set Up Your Raffle-Ready Earn Program
Here's a step-by-step guide to create an Earn Program for your next raffle:
- Navigate to Earn Programs:
- Log in to your Awardco account.
- Click "Enter Admin" in the top navigation.
- Select "Programs," then "Earn Programs" from the left menu.
- Add Your Program:
- Click "Add Program" in the top right.
- Give your program a descriptive name (e.g., "HR Training Completion Raffle," "Wellness Challenge Entry").
- Set a start date and time. You can also set an end date if it's a limited-time contest.
- Click "Create Program."
- Configure General Settings:
- Add a concise program description so users understand how to participate (e.g., "Submit proof of HR training completion to be entered into a raffle for 100 points!").
- You can upload a custom image to brand your program tile.
- Click "Next."
- Define Your Rules:
- Reward Giver: For raffles, "Company Bot" is often a good choice.
- Eligibility Limits: Determine who can participate (e.g., "All Users," or specific groups/metadata tags).
- Claim Limits: Set the frequency a user can submit (e.g., "Once" if it's a one-time entry).
- Budget: Select the budget that will fund the points for the raffle winners.
- Approval: For raffles where you're simply collecting entries, you might not need an approval process. If you want to review submissions, configure approval rules here.
- Click "Next."
- Set Display Options:
- Post to Social Feed: Decide if you want entries (or winning announcements) to appear on the social feed.
- Reward Amounts: This is where you set the points the raffle winner will receive (e.g., enter "100" in the points field).
- Show Amount Selection to Recipients: Turn this "Off" if you'll be awarding points after the raffle is drawn.
- Custom Amounts: Disable this for a fixed raffle award.
- Allow User to Comment and Comment Prompt: You can use this to ask for specific information related to their entry (e.g., "Upload your training completion screenshot here!").
- Click "Next."
- Customize Questions:
- Use the default question or add new ones (e.g., "Media" to require users to upload a screenshot or document as proof of participation). This is crucial for collecting entry criteria.
- Click "Next."
- Configure Notifications:
- Assign appropriate email templates for "Needs Approval" (if applicable) and "Recognition" to notify participants and winners.
- Click "Finish."
Drawing Your Raffle Winner
Once your Earn Program is live and users have submitted their entries, follow these steps to draw your winner:
- Access the Recognition Details Report:
- Log In to your Awardco account.
- Click “Enter Admin” from the top navigation menu.
- Select “Reports” then “Recognition Details” from the left navigation menu.
- Filter for Your Program's Submissions:
- Under "Data Filters," locate "Recognition Program" and select the Earn Program you created for your raffle.
- Adjust the "Time Frame" to cover the period your raffle was open for entries.
- You may also want to select "FROM Full Name" and "TO Full Name" under the column selection options on the right, as these will be useful for identifying participants.
- Click "Run the Report."
- Export the Data:
- Once the report loads, click "Export" to download the data as a CSV file. This file will contain a list of all submissions to your Earn Program.
- Randomly Select a Winner:
- Open the exported CSV file.
- Locate the column containing the participant names (e.g., "FROM FULL NAME" if they are submitting their own entry, or "TO FULL NAME" if they are being submitted into the raffle).
- Copy these names into a random name picker tool (such as
https://condescending-booth-4be36e.netlify.app/
).
- Use the tool to randomly select your winner!
- Award the Points:
- Once your winner is selected, manually award them the designated points through the Awardco platform.
This method allows you to easily track participation and execute fun, engaging contests right within your Awardco platform!
Do you have any other ideas for engaging ways to use Earn Programs?
